Stayntouch PMS: Release Notes (v5.43) – 15 September 2021

Modified on: Thu, 10 Aug, 2023 at 11:27 AM

Stayntouch PMS

Release Notes (v5.43)


Effective: 15 September 2021


TABLE OF CONTENTS


PRODUCT ENHANCEMENTS

Additional Guest Card Fields Implemented


We’ve added the following guest card fields to Settings > Cards > Guest Card Fields:

  • First Name

  • Last Name

  • Tax Number

  • ID Type

  • Email

  • Address

  • Address 2

  • City

  • Country

  • State

  • Postal

  • Phone

  • Mobile




You’ll also notice a MANDATORY column, where you can choose to make a particular field mandatory. In the application, mandatory fields will be marked with a red asterisk (*), and users should fill them out; however, they will not be forced.


Select Weekend Days from Hotel Details


You can now select weekend days from Settings > Hotel & Staff > Hotel Details > Hotel Details > WEEKEND DAYS. By default, Saturday and Sunday will be selected; however, you can select/deselect weekend days as desired.



Please note, this feature must be enabled by SNT Admin. By default, the WEEKEND DAYS section will display; however, it will be grayed out and uneditable. Once enabled by SNT Admin, you will then be able to select weekend days for your property. To enable weekend days, please contact Customer Support. 

Weekend Days Values to Reflect on Availability, Item Inventory, Groups, and Allotments Screens


Weekend days will reflect on the Availability, Item Inventory, Groups, and Allotments screens according to the values selected in Settings > Hotel & Staff > Hotel Details > Hotel Details > WEEKEND DAYS.



Availability Screen



Item Inventory Screen



Groups Screen



Allotments Screen


Weekend Days Values to Reflect in Rate Management


Weekend days will display in Revenue Management > Rate Manager according to the values selected in Settings > Hotel & Staff > Hotel Details > Hotel Details > WEEKEND DAYS.


Weekend Days Values to Reflect on Forecast Report and Forecast Guests & Groups Report


Weekend days will reflect on the Forecast Report and Forecast Guests & Groups Report (in Reports > New Report) according to the values selected in Settings > Hotel & Staff > Hotel Details > Hotel Details > WEEKEND DAYS.


Forecast Report



Forecast Guests & Groups Report


On Saturday/Sunday Label Changed to On Weekends


In Settings > Guest Mobility > Check Out, labels that previously read ON SATURDAY/SUNDAY have now been changed to ON WEEKENDS to reflect the weekend days selected in Settings > Hotel & Staff > Hotel Details > Hotel Details > WEEKEND DAYS.


Please note, Stayntouch Guest Kiosk check-out rules apply to configured weekend days +1.


Select All Open Bills from Accounts Receivable


You can now select all bills for an account from Financials > Accounts Receivables > Select an Account > A/R Transactions > PAYABLE Tab. From this screen, you will notice a SELECT ALL BILLS checkbox at the top right of the OPEN BILLS section. You will also see the total open invoice count for all pages.



When the SELECT ALL BILLS checkbox is selected, all the invoices will be selected and grayed out. If the SELECT ALL BILLS checkbox is selected during the credit allocation process, the PAY SELECTED button will appear. You can also click the CANCEL button if you do not wish to proceed.



Moreover, please note, when the SELECT ALL BILLS checkbox is selected, the ALLOCATED balance at the bottom of the screen will only show the total for payable invoices. Invoices on hold will not be included in the ALLOCATED balance.


If the SELECT ALL BILLS checkbox is used to apply payment, the payment will be applied in descending order (lowest to highest invoice amount) until the last invoice or partially paid invoice. Any invoices selected but not settled will remain in the OPEN BILLS section. If all invoices are settled with the available credit, the remaining credit will stay in the CREDIT section for use once there are invoices available for settlement.


Note: Lowest invoice amount to highest invoice amount was applied in order to ensure the majority of invoices are settled with the credit selected. High value invoices will remain partially settled if the credit is not sufficient to settle the entire balance. 



The SELECT ALL BILLS checkbox will automatically be deselected if you use any filters at the top of the screen while the SELECT ALL BILLS checkbox is selected.

Financial Transaction – Summary Report Added to Scheduled Reports


The Financial Transaction – Summary Report can now be scheduled from Reports > Schedule a Report/Export > Scheduled Reports > + NEW REPORT SCHEDULE. This scheduled report can be exported by CSV.


Financial Transactions – Adjustment Report Available in PDF Format


The scheduled report version of the Financial Transactions – Adjustment Report is available for export in PDF format from Reports > Schedule a Report/Export > Scheduled Reports > + NEW REPORT SCHEDULE > Schedule Parameters > FILE FORMAT.




Reservation Status Field Added to Guest Balance Report


We’ve added a RESERVATION STATUS field to the Guest Balance Report. The RESERVATION STATUS field allows for selection of multiple or all statuses. By default, all statuses will be selected.





Please note, the RESERVATION STATUS field will only appear if either SELECT ALL or GUEST only are selected from the GUEST/ACCOUNT filter.




In addition to the RESERVATION STATUS field, we’ve added Reservation Status to the SORT BY field.




Please note, we’ve also added Reservation Status as an option for the Sort By field in the scheduled report version of the Guest Balance Report in Reports > Schedule a Report/Export > Scheduled Reports.


Transaction Details Added to Financial Transaction Dataspace for Custom Exports


We’ve added TRANSACTION DETAILS to the Select Fields column in Reports > Schedule a Report/Export > Custom Exports > Financial Transaction Dataspace.




Changes to Guest Mobility Design Setup


We’ve made design updates to Guest Mobility Design Setup from Settings > Guest Mobility > Guest Mobility Design Setup. These include the following:

  • Regrouping of elements

  • Label change to make it more clear what the labels are referring to

  • Inline previews for instant feedback





For a full explanation of how to configure Guest Mobility Design Setup, see this article.

EFSTA: Invoice Generation & Fiscalization for Stayntouch Guest Mobility/Kiosk


When EFTSA is activated for a property, all invoices must be fiscalized. If there is a delay during fiscalization of the invoice, Stayntouch PMS will inform you that the process is not yet complete, and you will need to reprint the invoice later. The rule now applies to the PMS as well as Stayntouch Guest Mobility/Kiosk.

EFSTA: Username to Display for Activities Done After Fiscalization


Usernames now display on activities completed after invoice fiscalization in the Activity Log of the stay card.

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