Helpful Preparation Tips for Stayntouch Cloud PMS Front Office

Modified on: Mon, 9 May, 2022 at 8:15 AM

Applies to:          Stayntouch Cloud PMS          

Helpful Preparation Tips for Stayntouch Cloud PMS Front Office



GETTING STARTED 


Stayntouch Cloud PMS streamlines the check-in/check-out process for greater guest engagement. Benefits of Front Office include:

  • Mobility to step out from behind the front desk 
  • Truly connect with guests upon their arrival
  • Increase revenue by enhancing guest stays with upsell offers 
  • Simple process, eliminates need for lengthy system training 

Virtual Front Desk is everywhere with Wi-Fi (onsite or offsite):  

  • Public areas: Hotel entrance, entire lobby, F&B venue, etc. 
  • Designate conference/special event attendees and VIP check-in areas (excellent perk to offer to groups)


Simple, Easy Check-In:



Quick Check-Out:


PREPARATION FOR POST-LAUNCH SUCCESS


Incorporate into Front Office procedures:

  • Add/verify guest email address and mobile number at check-in 
  • Determine pricing for room upgrades, early check-in, and late check-out 
  • Plan where to store and charge devices when not in use 
  • Designate Stayntouch Cloud PMS champions at the manager and staff levels


Prepare guest service agents for shift in how/where they work:

  • Have agents spend time in the lobby interacting with guests (increases their comfort level)
  • Create incentives for guest engagement and room upsell
  • Communicate upsell options available and pricing 
  • Set department and individual expectations for Stayntouch Cloud PMS use 


DAILY BEST PRACTICES

  • Have pre-arrival process in place 
  • Note that all information in Stayntouch Cloud PMS is not needed to do a Stayntouch Cloud PMS check-in
  • Handle special requests, room preferences, and alerts in advance 
  • Determine when/where to set up additional check-in locations


Make Stayntouch Cloud PMS usage possible:

  • Schedule a Stayntouch Cloud PMS agent in the lobby for each shift 
  • Dedicate set times per shift/week for each agent to use Stayntouch Cloud PMS
  • Set targets for Stayntouch Cloud PMS check-ins, check-outs, and upsell
  • Ensure access to Stayntouch Cloud PMS devices 
  • Charge devices when not in use

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