Applies to:

Stayntouch PMS

Configure & Edit Invoice Settings

To configure and edit invoice settings, navigate to Settings > Hotel & Staff > Stationery > Invoices.

In the Hotel & Staff section, click on "Stationery."

In the Stationery section, click on "Invoices."

In the Invoices section, click General Invoice Settings.

In the Invoices section, click on "General Invoice Settings."

In the General Invoice Settings, you can customize what prints on the invoices as a label from the INFORMATION INVOICE LABEL. If you leave this blank, it will print the default text.

In the General Invoice Settings you can customize what is printing on the invoices as a label in the top right corner of the page. If you leave this blank it will print the default text.

In the SETTINGS panel, you can adjust the QR CODE LOCATION if you print QR codes on your invoices.

In the Settings panel, you can adjust the "QR Code Location" in case you are printing QR codes on your invoices.

From the FOOTER section, you can optionally include a Hash Signature, the Application Version, and the Generated By user who created the invoice.

At the footer section you can optionally include a digital signature, the application version and the user who created the invoice.

Click Guest Invoice to expand the section.

Click on "Guest Invoice" to expand the section.

In the Invoice Email section, click the GUEST BILL EMAIL SUBJECT field to edit it. Please note, in the invoice subject, it is possible to show the hotel name and the reservation number by using the HTML text indicated in the screenshot below.

In the "Invoice Email" section, click on the "Guest Bill Email Subject" field to edit it. Note that in the invoice subject it is possible to show the Hotelname and the reservation number.

In the SETTINGS panel, adjust the toggle options. The EMAIL BILL ON CHECK-OUT option will send the invoice to the guest email address automatically. The SHOW "COMPANY" FIELD will print the company name from the guest card when filled in.

In the "Settings" panel, adjust the toggle options. The Email Invoice on checkout option will email the guest email address automatically. The show Company field will print the company name from the guestcard when filled in.

In the SETTINGS panel, select the HOTEL LOGO to use and the DEFAULT BILL (invoice) to send.

In the settings panel, select the "Hotel Logo" to use and the invoice model to send.

In the COPY OF INVOICE LABEL field, enter "Copy #count of invoice". This will only work if your country legal requirements require to include this on the invoice every time you print it.

In the form, enter "Copy #count of invoice" in the "Copy of Invoice Label" field. This will only work if your country legal requirements demand to print this on the invoice for every time you print it.

Click Company/Travel Agent Invoice to expand the section.

Click on "Company / Travel Agent Invoice" to expand the section.

In the section, you can enter the subject as "INVOICE: %{hotelname} / %{confirmationnumber}".

$In the "Company/TA Invoice Email" section, you can enter the subject as "INVOICE: %{hotel_name} / %{confirmation_number}".$

The SHOW HOTEL ADDRESS will be useful if you use paper that does not have your address on it.

The "Show Hotel Address" will be useful if you use paper that does not have your address on it.

For invoices sent to companies or travel agents to be paid afterwards, you may want to add the conditions.

For invoices sent to companies or Travel Agents to be paid afterwards you may want to add the conditions.

Click ProForma Invoice to expand the section.

Click on "Pro Forma Invoice" to expand the section.

Review the SETTINGS section to ensure the correct options are toggled on.

Review the "Settings" section to ensure the correct options are toggled on.

Click Group/Account Invoice to expand the section.

Click on "Group / Account Invoice" to expand the section.

Enter the GROUP/ACCOUNT EMAIL SUBJECT for the group or account email in the corresponding text box.

Enter the subject for the group or account email in the highlighted text box within the form.

Click Accounts Receivables to expand the section in the form.

Click on "Accounts Receivables" to expand the section in the form.

Select A/R Statement to expand its details in the form.

Select "AR Statement" to expand its details in the form.

In the form, click on the A/R STATEMENT EMAIL SUBJECT field to edit the subject line.

In the form, click on the "AR Statement Email Subject" field to edit the subject line.

In the form, click the CUSTOM TEXT HEADER field to modify the header text. Once complete, click SAVE CHANGES.

In the form, click on the "Custom Text Header" field to modify the header text. When done you can save your changes.