Configure Financial Settings & Manage Accounts Receivables

A company that you want to bill after a stay is referred to as Accounts Receivables, Direct Billing, or City Ledger.

When you have a company that you want to allow to send invoices to so they can pay afterwards via the bank we call that Accounts Receivables, Direct Billing or City Ledger.

First, begin by navigating to Revenue Management > Company & TA Cards.

Select "Revenue Management" from the menu.

Choose "Company & TA Cards" from the dropdown.

Enter the name, travel agent number, or corporate ID in the search bar.

Select the company card.

When you click the CREATE ACCOUNT button, a random number will be generated. If you have configured manual entry of account number, you can add your preferred number here, as long as it is not a number that is already in use.

Click the "Create Account" button. A random number will be generated. In case you have configured to set the number manually you can add your preferred number here as long as it is not a number that is in use already.

Select the AR Account tab in the navigation bar.

Select the "AR Account" tab in the navigation bar.

From here, enable the ALLOW DIRECT DEBIT button under Basic Information.

Toggle "Allow Direct Debit" to "Yes" in the AR Account section.

Click the menu button from the top left corner of the navigation bar.

Click the menu icon in the top left corner of the navigation bar.

Then, navigate to Settings > Financials > Accounts Receivables.

In the navigation bar, click on "Settings."

In the dropdown menu, select "Settings."

In the navigation bar, click on "Financials."

In the Financials section, click on "Accounts Receivables."

From here, you can enable the AUTOMATICALLY ASSIGN A/R NUMBERS toggle.

In the Accounts Receivables form, toggle the switch to enable automatic assignment of A/R numbers.

If you disable this toggle, it will disable automatic assignment of A/R numbers. Underneath this toggle, you will see two options called MANUAL BALANCE CHARGE CODE and MANUAL CREDIT CHARGE CODE. This is to import invoices that are not paid yet in your existing system into the Stayntouch A/R module.

Toggle the switch again to disable automatic assignment of AR numbers. Underneath this toggle you see 2 options called manual balance and manual credit. This is to import invoices that are not paid yet in your existing system into the Stayntouch accounts receivable module.

Then, click SAVE CHANGES.

In the Accounts Receivables section, click the "Save Changes" button.