Group Rooms Report

OVERVIEW

The Group Rooms Report provides a list of all groups within a specified date range, with information on the block, including block name and code, lowest rate, arrival date, release date, and group status. The group block itself is depicted in a calendar format and includes day-by-day numbers of rooms blocked, picked up, and still available.

REPORT FILTERS

DATE RANGE (FROM/TO)	Current and future dates only (no more than a two-month date range).
GROUP	Select a group or groups.
HOLD STATUS(ES)	Choose from Select All, Definite, Cancel, Tentative, Prospect, and/or Verbal Definite.
SHOW PICKED UP AVAIL REVENUE	You can choose to display picked up and available revenue by selecting this checkbox. When selected, the report will show picked up and available revenue figures. Picked up revenue will display for each group in the individual group header Total picked up revenue will display for each day Non-picked up room revenue (available rooms) will display for each group in the report in the individual group header Total non-picked up revenue (available rooms) will display for each day Picked up and non-picked up revenue will match the total revenue for the group(s) The default date range is two weeks
SORT BY	Choose from Group Arrival Date (default sort by ascending order of arrival dates; if there are multiple groups with the same arrival date, then groups will be sorted again based on the date on which the groups are created), Hold Status, or Release Date.

REPORT OUTPUT

The Group Rooms Report can be printed and exported via CSV, and it will appear in the Reports Inbox as pictured below.

The Group Rooms Report displays a month of data (31 days) across the screen/printout. Group details are provided on top of each room grid.

GROUP NAME: Name of the group
GROUP CODE: Code attached to the group
ARRIVAL DATE: Arrival date for the group
RELEASE DATE: Group block release date
RATE CODE: Rate code attached to the group. If the group rate is a custom rate, then it will show as CUSTOM.
LOWEST RATE AMOUNT: Lowest rate amount corresponding to the single occupancy of all room types. If the group rate varies, then the rate should be the lowest single occupancy rate for the group arrival date.
GROUP STATUS: Group hold status
BLOCKED ROOMS: Count of rooms blocked for the group.
PICKED UP ROOMS: Count and revenue of rooms picked up for the group.
AVAILABLE ROOMS: Difference between blocked and picked up rooms. Includes revenue.
DAILY ADR: This shows the group’s daily ADR and total ADR. Group ADR is visible in the PMS version of the report as well as in print and CSV format.
DAILY REVENUE: This shows the group’s daily revenue and total revenue. Group revenue is visible in the PMS version of the report as well as in print and CSV format.

Totals for blocked, picked up, and available rooms are shown on top of the report, right underneath the dates. These will be the totals for the entire date range queried and per date. The total summary row is static on top of the page for all pages.

A summary of blocked, picked up, and available rooms per group can be found on the left side of the report.

The report displays 25 groups per page. There is an option to print the report; the total summary row is only shown on the first page.

REPORTS INBOX

PRINT REPORT

CSV EXPORT