Cashier

Closing the cashier in Stayntouch PMS should be done at the end of every shift. To close the cashier, navigate to Front Desk > Cashier.

Here, you can see the details for the cash and check payments that have been taken for the date selected. Please note, the details for cash and check payments shown are user specific, which means the PMS doesn’t show the total cash received for the entire day for all users, but only the total amount each user has received separately.

You can also filter by cashier by selecting an individual from the CASHIER dropdown menu.

Please note, you can exclude inactive cashiers from the CASHIER dropdown menu in Front Desk > Cashier. By default, you will only see Active cashiers indicated from the dropdown menu. However, if you want to show inactive cashiers, you can click the dropdown bar in the center of the screen and click the Inactive Cashiers checkbox, which will then include Inactive cashiers.

In order to close the cashier, you need to verify the amounts shown on screen and enter these in the CASH SUBMITTED and CHECKS SUBMITTED fields. When you do so, you’ll notice the TOTAL CLOSING BALANCE CASH and TOTAL CLOSING BALANCE CHECK goes to 0.00. Once you’re done entering this information, select the green CLOSE SHIFT button.

You can select the green RE-OPEN button to re-open the shift at any time.

Please note, if a user forgets to close their cashier, Stayntouch PMS will do this automatically during End of Day, and the user may begin with an open balance.

Once the cashier is closed, you can print a cashier report by selecting the dropdown tab in the center of the screen, clicking into the REPORT dropdown, selecting the Cashier Summary, and clicking the blue print button.

Please note, if users wish to reflect cashier overages or shortages, it is possible to close the cashier if there is an unresolved overage or shortage, and the overage or shortage will reflect as an opening balance on the next day. To correct an overage or shortage, this needs to be added to the CASH SUBMITTED or CHECKS SUBMITTED on the following day or days.

What Is Opening Balance?

This is the sum of cash postings since the last time the cashier entered in the balance and manually closed out the cashier. This total can be tracked as all the cash postings in the Journal for that specific agent. If an agent does not return to the CASHIER and enter their cash drop info at the end of their shift, this number carries over to the next day.