Stayntouch PMS: Release Notes (v5.47) – 8 December 2021

Modified on: Wed, 31 Aug, 2022 at 9:00 AM

Stayntouch PMS

Release Notes (v5.47)


Effective: 8 December 2021


TABLE OF CONTENTS


PRODUCT ENHANCEMENTS

Housekeeping Task Management Reset Button Resets All Tasks to Unassigned


Previously, the RE-SET button on the Housekeeping > Task Management > MANAGE WORK SHEETS page only reset unsaved changes you made before clicking the SAVE button. We have retained the previous functionality, so that if you enter edit mode with unsaved changes, the RE-SET button will only reset unsaved changes. However, upon clicking the RE-SET button if you have not entered edit mode and have no unsaved changes, the PMS will reset the entire task board and move all tasks, except completed and in progress, back to the UNASSIGNED column.





Please note, when resetting the task board, the PMS will respect currently applied filters and only reset to unassigned tasks that are currently shown (filtered). Furthermore, completed and in progress tasks will not be reset.

Housekeeping Task Management: Add Unassign Option to Each Housekeepers Column


Instead of manually unassigning each individual task from a particular housekeeper on the Housekeeping > Task Management > MANAGE WORK SHEETS page, you’ll now see a REMOVE ALL TASKS FROM SHEET option for each housekeeper’s task column. Upon clicking the REMOVE ALL TASKS FROM SHEET option, all currently assigned tasks (except for completed and in progress tasks) will be removed from the housekeeper’s task column and put back into the UNASSIGNED column. 




This functionality takes into account the current work type filter selected, and only the tasks currently shown (filtered) in the housekeeper’s task column will be removed (except for completed and in progress tasks).

Housekeeping Task Management: Select All/None Option Added to Employee Filter


We’ve added a Select all/none checkbox to the ALL EMPLOYEES dropdown menu on the Housekeeping > Task Management > MANAGE WORK SHEETS page. When one or more employees are selected, the checkbox will deselect all, and when no employees are selected, the checkbox will select all.




Internal QR Code Creation for Guest Bills, Accounts, Groups, Allotments, and A/R Invoices


We now allow for internal QR code creation for guest bills, accounts, groups, allotments, and A/R invoices. When Internal QR Code is activated by Stayntouch Admin in your hotel’s legal settings, and you have chosen a QR CODE LOCATION from Settings > Hotel & Staff > Stationery > Invoices > General Invoice Settings, an internal QR code will be generated and printed/emailed on all invoices, invoice copies, and void bills for guest bills, accounts, groups, allotments, and A/R invoices. 




Please note, the guest bill must be paid and an invoice generated. The QR code content is as follows:

  • Hotel Name
  • Hotel Tax ID
  • Hotel VAT Registration Number
  • Guest Name, Company Name, Travel Agent Name
  • Date and Time of Invoice, Copy of Invoice, Void Bill (Folio creation timestamp is used)
  • Invoice Number or Folio Number of Invoice, Copy of Invoice, Copy of Void Bill
  • VAT Total of Invoice
  • Invoice Total


The QR code will only be printed on the following final invoices for guest bills, accounts, and group/allotment accounts:

  • Invoice / Copy of Invoice
  • Void Bill / Copy of Void Bill 
  • A/R Invoices / Copy of A/R Invoices


When scanned, the QR code will populate all the listed information in a string separated by a semicolon. 





Please contact Customer Support to have this feature enabled. Please note, the lock bill setting must be activated in conjunction with the internal QR code functionality. See below for further details.

Internal QR Code Produced Only for Locked Bills


When invoices are locked, they are considered final legal documents, and these invoices should print an internal QR code if the internal QR code setting is enabled. As part of our new internal QR code functionality, an internal QR code can only be activated if the lock bill setting is enabled. Your hotel can have the lock bill setting enabled and internal QR code disabled, but internal QR code cannot be enabled while the lock bill setting is disabled.

Internal QR Code: Stayntouch Guest Kiosk to Print Company Name If Company Address is Selected During Check-Out


During Stayntouch Guest Kiosk check-out, guests can choose to select the company billing address. In this case, when the internal QR code is generated, it must replace the guest name with the account name and company tax number.

Notification for Interfaces That Produce a QR Code for Invoices


When the internal QR code functionality is activated, the QR code generated cannot be used in conjunction with an interface that supplies QR codes for invoices. For example, when EFSTA or FiskalTrust is activated, the internal QR code functionality should not be used and must be toggled OFF.


To avoid any issues concerning this occurring, when you enable the interface from Settings > Integrations > Back Office > EFSTA or FiskalTrust, you will receive a notification stating, “Internal QR code should not be activated when the hotel uses an external system to produce Invoice QR codes.



EFSTA Deactivated: Bypass Fiscalization of Invoices


When the EFSTA interface is deactivated from Settings > Integrations > Back Office > EFSTA, the fiscalization of invoices will now be bypassed in order to generate an invoice without fiscalization.

EFSTA Invoice Generation Process Improvement


When the EFSTA interface is activated from Settings > Integrations > Back Office > EFSTA, all invoices generated will be fiscalized and printed with TSE information and a QR code without a delay. Only in the case when there is a true delay in the response from the EFSTA interface, will the user receive the fiscalization in progress message.


YOU ASK… WE LISTEN


Group Rooming List Exportable to CSV


The group rooming list is now exportable to CSV from Groups > Manage Groups > Select Group > Rooming List. On the upper right of the Rooming List screen, you’ll see a blue button, which will allow you to email, print, or export the group rooming list. Upon clicking this button, you’ll see the option to export the group rooming list to CSV, and you’ll be able to exclude certain fields (i.e., RATE, ROOM NUMBER, ACCOMPANYING GUESTS, and ROOM TYPE) from the CSV export. From here, you can also select the language in which you would like the CSV export to appear. This depends on the languages you have configured for your property.




The CSV export will contain the following fields:

  • Room – Room Number
  • Guest Name – Last Name, First Name
  • Reservation Confirmation Number
  • Arrival Date
  • Departure Date
  • Room Type
  • Occupancy
  • Rate – Rate Amount
  • Status – Reservation Status


One record will be exported for each reservation, same as with email and print. If there are accompanying guests, an additional record will be shown for each accompanying guest, same as with email and print.


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