Stayntouch PMS: Release Notes (v5.39) – 23 June 2021

Modified on: Wed, 31 Aug, 2022 at 9:09 AM

Stayntouch PMS

Release Notes (v5.39)


Effective: 23 June 2021


TABLE OF CONTENTS


PRODUCT ENHANCEMENTS

Wallet Tab Streamlined for All Cards


Previously, the tab called Wallet on Company and Travel Agent cards was called Credit Cards & Payment on guest cards. We have now streamlined the tab so it is called Wallet across the three card types.


Company Card



Travel Agent Card



Guest Card


Guest Card: Preferences Can Now Be Deselected


In the Preferences section of the guest card Likes tab, you can now deselect previously selected preferences entirely. Previously, you were able to change a preference by selecting a different preference; however, it wasn’t possible to clear all existing values for that preference type.



Scheduled Reports: Additional Date Ranges Added for a Year


We’ve added additional date ranges for a year to the following scheduled reports:

  • Business on the Books Report

  • Forecast Report

  • Forecast Guest & Groups Report


In Reports > Schedule a Report/Export > Scheduled Reports, these reports now have additional TIME PERIOD options to allow running the Business on the Books Report, Forecast Report, and Forecast Guest & Groups Report for a period of 365 days. We’ve added the following date ranges:

  • Current Year: This date filter covers January 1 to December 31 of the current year.

  • Next 365 Days: This date filter covers the next 365 days from today starting tomorrow.


Business on the Books Report




Forecast Report




Forecast Guest & Groups Report



Custom Exports: Primary External Reference Number Added to Reservation and Stays Dataspaces


Upon generating the Reservation and Stays dataspaces from Reports > Schedule a Report/Export > Custom Exports > + NEW EXPORT, you’ll now see that we’ve added fields for EXTERNAL SYSTEM and EXTERNAL SYSTEM REFERENCE to the Select Fields section, which will display the primary external reference from the system a reservation originates from. Furthermore, from the Set Filters section, if you select +ADD FILTER > Options, you can filter the exports by an External System. 


Reservation Dataspace








Stays Dataspace







Guest to Pay Balance Excludes Taxes When Tax Exempt Toggle Is Enabled


When the TAX EXEMPT toggle is enabled on the stay card, the GUEST TO PAY balance now excludes taxes from the calculation, as taxes are not billed for these reservations.



EFTSA | TSE Compliance


Due to the introduction of the German law by the name of Kassensicherheitsverordnung on 1 January 2020, all service providers/retailers that are legally required to produce fiscalized invoices are required to have a technical secure element (TSE), which must be certified by a fiscal authority institute. At present there are a few certified TSEs, and Stayntouch has chosen to partner with EFTSA, which provides various TSEs of different producers in the EFR middleware in various countries and that meet the requirements of the German law. 


EFTSA provides a cloud-based solution and an EFR portal to which all Stayntouch customers can be linked. Each property linked to the EFR portal will have to order a TSE device (cloud). Please note, Stayntouch will be ordering the devices for your property, so please contact Customer Support for more information.


Stayntouch has developed an EFTSA interface that must be activated in Stayntouch PMS from Settings > Integrations > Back Office > EFSTA in order for the hotel to link to the EFTSA EFR Portal and connect to their TSE device. 



EFTSA must be activated and set up before linked to the EFR portal.





Complete the mapping setup in order for the information to be shared from the PMS in the EFR portal. 





Once the EFTSA interface is active and linked to the EFR portal, and the TSE device is active, each guest invoice and A/R invoice will be fiscalized. 


Due to legal requirements, hotels must print the following additional information on the invoices created during the invoice generation process. The TSE will provide the EFR with the below information, and during the invoice creation process, Stayntouch will receive the information from the EFR portal to add to the invoice and store for when invoices are reprinted.


This will apply to all final invoices in Stayntouch: 

  • Guest invoices

  • A/R invoices


On each of the invoices, the TSE data points will be added to the bottom of the invoice:

  • TSE - Transaction ID: Tag <TID>

  • TSE - Transaction Start: (Date and time stamp) Tag <TraS>

  • TSE - Transaction End: (Date and time stamp) Tag <Tra>

  • TSE Serial Number: Serial Number of the TSE device

  • TSE Sign Counter: Sign Counter generated by the TSE

  • TSE Signature: Signature of the TSE

  • QR Code: Setting in Stayntouch to change the location of the QR code to print at the top or bottom of the invoice


Information will print on the following:

  • Invoice and copy of invoice (Print and email)

  • A/R Invoice and A/R Copy Invoice (Print and email)

Upcoming Features


Currently EFTSA only supports a fully tax inclusive environment. There are future requirements for the functionality to support tax inclusive and tax exclusive (combined) environments (EFTSA limitation).


COUNTRY SPECIFIC REQUIREMENTS

Thailand: Tax Output Report – Tax Payment Receipts


Due to Thai legal requirements, we’ve added a new report called the Tax Output Report – Tax Payment Receipts, which will populate all tax payment receipts generated along with the totals. This report can be printed by PDF or exported by CSV.





Print by PDF



Export by CSV



Please note, the Tax Output Report – Tax Payment Receipts Report is only available when tax payment receipts are enabled by SNT Admin. Please contact Customer Support to have tax payments enabled for your property.

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