Stayntouch PMS
Release Notes (v5.21)
Effective: 11 March 2020
TABLE OF CONTENTS
- Continued Contracts Expansion
- Custom Exports: Vehicle Registration Number Added to Reservation Dataspace
- Credit Check Report Added to Scheduled Reports
- Borrow From House Functionality Added to Stay Card When Group Is Attached to Stay Card
- Open a New Bill Window During EOD Process
- Registration Card Can Be Archived as a PDF
- Guest Folio/Invoice Can Be Archived as a PDF
- UAE: Registration Cards in Arabic
PRODUCT ENHANCEMENTS
Continued Contracts Expansion
We’ve added additional expansions to the contracts module beyond what was released previously. For full documentation on the updates to the contracts module, see this article.
Custom Exports: Vehicle Registration Number Added to Reservation Dataspace
We have added a VEHICLE REGISTRATION NUMBER field to the Reservation dataspace for custom exports.
We have also implemented a Has values option under GENERAL in the Reservation dataspace, in which you can filter by reservations with a value in the VEHICLE REGISTRATION NUMBER field.
Credit Check Report Added to Scheduled Reports
We added the Credit Check Report to Reports > Schedule a Report/Export > Scheduled Reports. The report is available in CSV format.
Borrow From House Functionality Added to Stay Card When Group Is Attached to Stay Card
The “borrow from house” functionality is now possible when a group is attached to an existing stay card. With the existing functionality, when a group account was attached to an existing stay card, Stayntouch PMS would check if the reservation was within the group start/end dates and if there were any rooms available in the group block, including from another room type if available.
In addition to the existing functionality, you can now borrow from house even if there are no rooms available in the group block and no other room types are available. This option is available when creating and editing a reservation.
As part of this new functionality, when adding a group to an existing stay card and the above options are not available, a pop-up will appear indicating there is no availability in the group, and it will ask if you want to borrow from the house.
If you select CANCEL, you will be returned to the stay card, and the group will not be attached. However, if you select BORROW, the group will be attached to the stay card with the room nights borrowed from house and added to the group block.
Please note, if you do not have this permission assigned from Settings > Hotel & Staff > Permissions > Group House Borrow, only the CANCEL button will be selectable; the BORROW button will remain grayed out.
Open a New Bill Window During EOD Process
We have added a new OPEN NEW BILL AFTER EOD toggle to the Account Summary screen. All accounts with this toggle enabled will automatically open a new bill during the EOD process. The toggle will be OFF by default, and all accounts that wish to use this toggle must be manually updated. This is not an automatic process.
Please note, when a house account with the OPEN NEW BILL AFTER EOD toggle enabled is moved to a group account, the OPEN NEW BILL AFTER EOD toggle will be turned OFF by default. This action will be shown in the Activity Log.
The functionality described is specific to hotels that have Lightspeed interface activated. We plan to enhance this functionality to include all hotels in upcoming Release Notes.
Registration Card Can Be Archived as a PDF
In Settings > Reservations > Reservation Settings, you now have the option to enable an ARCHIVE REGISTRATION CARDS AS PDF toggle, which, when turned ON, will archive all registration cards in PDF format to the configured archive of the hotel’s choice.
Once enabled, a new archive type Registration Cards will be visible in Settings > Hotel & Staff > Archival Transfer.
Guest Folio/Invoice Can Be Archived as a PDF
In Settings > Financials > Financial Settings, you now have the option to enable an ARCHIVE GUEST INVOICES AS PDF toggle, which, when turned ON, will archive all guest invoices/folios in PDF format to the configured archive of the hotel’s choice.
Once enabled, a new archive type Guest Invoices will be visible in Settings > Hotel & Staff > Archival Transfer.
COUNTRY SPECIFIC REQUIREMENTS
UAE: Registration Cards in Arabic
We now support an Arabic registration card that can be activated by Stayntouch Admin.
Once active, in Settings > Hotel & Staff > Stationery > Terms & Conditions, you will see the Arabic registration card settings.
Furthermore, in Settings > Hotel & Staff > Stationery > Registration Card, you will be able to select the Arabic Registration Card from REGISTRATION TEMPLATE.
To activate the Arabic registration card for your hotel, please contact Customer Support.