Stayntouch PMS: Release Notes (v5.18 & v5.19) – 29 January 2020

We now support cash payment rounding where small denominations (i.e., 1 and 2 cents) are no longer in circulation. Please note, only invoice totals will be rounded, not individual charge code amounts. This feature can be enabled from Settings > Financials > Financial Settings, and once enabled, a ROUNDING FACTOR of 5 can be set. You also have the option to set a ROUNDING OFFSET CHARGE CODE on the invoice if desired. To show this on the invoice, select the checkbox for Show rounding offset charge code on invoice. If left unselected, the ROUNDING OFFSET CHARGE CODE will not be shown on the invoice. 

Below is an illustration of offset charges on the Guest Bill as well as the invoice. 

Offset charge codes will also appear for group reservations under Transactions and the Activity Log: 

To enable payment rounding for cash payments, navigate to Settings > Financials > Payment Methods > Select Cash Payment > Select Payment Rounding. Please note, you will see this checkbox for all payment methods; however, it is only editable for cash payments. 

Payment rounding logic is as follows: 

Original Value: 5.01 → Value after rounding: 5.00 → Offset = -1 

Original Value: 5.03 → Value after rounding: 5.05 → Offset = +2 

Original Value: 5.07 → Value after rounding: 5.05 → Offset = -2 

Original Value: 5.09 → Value after rounding: 5.10 → Offset = +1 

Custom Exports: Adults and Children Added to Stays Data Space

We added fields for the number of adults and children to the Stays Data Space. 

Daily Transactions Report Added to Scheduled Reports

We added the Daily Transactions Report to Reports > Schedule a Report/Export. The report is available in CSV format. 

Guest Balance Report Added to Scheduled Reports

We added the Guest Balance Report to Reports > Schedule a Report/Export. The report is available in CSV format. 

Hourly: Navigate from the Stay Card to the Nightly Diary

You can now navigate to the Nightly Diary from the Stay Card in full hourly hotels. To do so for Day Use reservations, either click the room or HOURS button. 

For Nightly reservations, either click the room or the NIGHTS button. 

We’ve also added an (N) indicator to distinguish Nightly reservations on the Day Diary. 

No Show Nightly Reservations Clickable in Day Diary

No Show Nightly reservations are now clickable in the Day Diary. Doing so will open the Stay Card for the reservation.  

Move Room Function Added for Nightly Reservations in the Day Diary

We added a MOVE ROOM button for Nightly reservations in the Day Diary.  

Upon selecting the MOVE ROOM button, you will be directed to the Nightly Diary as illustrated below. 

Navigate to the Stay Card from Reservations in the Unassigned Reservations List 

You can now navigate to the Stay Card from reservations in the UNASSIGNED RESERVATIONS list for both the Nightly Diary and Day Diary. 

Contracts Now Consider Group/Allotment Start and End Dates 

Contract end date can only be shortened until the last active group and allotment departure date linked to the contract and the first/last active group and allotment start date linked to the contract. For full contracts documentation, please see this article. 

Permission Validation Built In When a Contract Is Made Non-Global 

When the Global flag is turned OFF for a Global Account, all Global Contracts will become non-global. 

Likewise, if the Multi Property checkbox is unselected in Settings > Hotel & Staff > Hotel Details, all Global Contracts will become non-global. 

For full contracts documentation, please see this article. 

Multi Currency: Ability to View Conversion Rate on the Invoice and Journal 

When multi currency is enabled for your property, you can now view the conversion rate on the invoice and journal. 

Multi Currency: Ability to Set Payment Currency Default 

If multi currency is enabled for your property, you can now set a default payment currency that is different from the hotel base currency. From Settings > Hotel & Staff > Settings & Parameters > Hotel Payment Currency, there is now a dropdown menu for Hotel Payment Default Currency. This field will automatically populate with the hotel base currency. If you select a currency that is not the hotel base currency, the new hotel payment default currency will be used for payments. This will also reflect on the deposit payment screens. 

Registration Cards Can Be Sent to S3 at Check-Out

You can now enable a Store Registration Card at Check-Out toggle in Settings > Reservations > Reservation Settings that will store registration cards in S3 at check-out. 

Whenever a registration card is reprinted, it will always reprint with up-to-date information from the guest card attached to the reservation. Once the reservation checks out, the registration card will be uploaded or archived (based on the settings configured). If the registration card is reprinted at any point after check-out, it will only reprint a copy. 

COUNTRY SPECIFIC REQUIREMENTS 

Austria: QR Code Shown on Deposit Invoice and Final Invoices 

The payment receipt QR code is now displayed on the Deposit Invoice and all other invoices, except the ProForma Invoice or the Information Invoice for Guests, Posting Accounts, and Groups. Please note, only the QR code of the last payment will be displayed. If the last payment does not have a QR code generated, however, no QR code will be shown on the invoice.