How to Apply Interim Direct Bill Payment

To trigger a transfer of an invoice to the A/R account, a direct bill payment must be made from the guest bill.

A direct bill payment can be applied before the guest departure date. Because applying a direct bill payment will close the bill, it is necessary to delete the previous routing from the locked bill and set up a new routing using the next available bill number. For example, if you originally used Bill #2 for the direct bill, after applying an interim direct bill to a stayover guest bill, delete the existing routing from Bill #2 and set up a new routing to Bill #3 for the remaining days.

See the screenshots below for an example.

The original routing was set to a company A/R account and Bill #2 for the entire stay dates.

Bill #2 is locked after applying direct bill payment.

Set up a new routing to the company A/R account using the next available bill number. In this case, Bill #3 is used for the remaining stay dates.

The invoice has been transferred to the company A/R account after direct bill payment has been applied on a guest bill where the departure date is in the future.