Release Notes (v4.4)
Effective: 14 August 2018
TABLE OF CONTENTS
- Ability to Edit and Delete Actions
- Tax Exempt (Adding New, Edit, and Delete)
- Tax Exempt Functionality – Groups
- Tax Exempt Functionality for Tax Exclusive – Stay Card
- Add Deposit and A/R Summary to the EOD Report
- Inactive User Filter
- Registration Card Contact Information
- Ability to Collect Guest Address and Other Information in Stayntouch Guest Kiosk
- Option to Show Tax Breakdown on the Guest Confirmation Letter
PRODUCT ENHANCEMENTS
Ability to Edit and Delete Actions
It is now possible to edit the details of or delete an existing action, so long as the user has administrative permissions.
Tax Exempt (Adding New, Edit, and Delete)
Steps to produce:
Settings > Navigate to Financials > Tax Exempt Types > Create a New Tab Tax Exempt
Tax exempt type name has to be unique
Tax charge codes multiselect: The same charge code can be used across multiple tax exempt types
Save
Tax Exempt Functionality – Groups
Steps to produce:
- Create a new Group > Summary tab > Section Room Block summary
Select TAX Exempt checkbox/toggle
When selected you will automatically see the tax exempt ID dropdown. Select the tax exempt type, as this is a mandatory field.
Once the tax exempt type is selected, all reservations associated with the group will have the tax exempt checkbox/toggle and the tax exempt type populated
Tax Exempt Functionality for Tax Exclusive – Stay Card
We have implemented tax exempt functionality for guest bills that are indicated on the stay card.
Steps to produce:
Navigate to a reservation > Expand Additional Details > Select Tax Exempt checkbox/toggle
When selected, you will also automatically see the tax exempt ID dropdown
The tax exempt toggle will show for all reservation types (due-in/in-house/ checked out/reserved/etc.)
Select tax exempt and select the associated tax exempt type
All charge codes associated with the tax exempt type will not post
The system should check if there are any charges already posted for that reservation (charges not payments)
If existing charges exist, the message "Please review already posted charges for possible exemption" will display
The users will manually need to review the charges and make necessary adjustments to the posted taxes
Should a user turn off the tax exempt toggle on a stay card, check if charges have been posted, and if yes, the message "Please review already posted charges as tax may have not been posted" will display
Once the toggle is OFF, charges will post with their respective taxes
Add Deposit and A/R Summary to the EOD Report
Users are now able to send the accounts receivable and deposit summary with the EOD report process as a CSV.
Inactive User Filter
Administrators now have the ability to view any and all inactive users and separate them from active users.
Steps to produce:
PMS Admin > Hotel & Staff > User Setup > Select "Hide all inactive users” (only show active users)
Registration Card Contact Information
The registration card now has the ability to display contact information which displays address, city, state, country, phone number (home and mobile), and email address.
Ability to Collect Guest Address and Other Information in Stayntouch Guest Kiosk
Hoteliers will now be able to add guest address details in Stayntouch Guest Kiosk in the same way as Stayntouch Guest Mobility.
Steps to produce:
Settings > Station > Check-In
Toggle “Collect Guest Address” ON
Once toggled on, guests will be able to add guest address to the reservation details during their check-in via the kiosk.
Option to Show Tax Breakdown on the Guest Confirmation Letter
Hotels now able to show the total rate in the stationery/confirmation letters with or without the tax breakdown.
Steps to produce:
Settings > Hotel and Staff > Stationery > Confirmation/Cancellation > Guest Confirmation > Confirmation Email
Check the “Show Tax Breakdown” checkbox under the “Display Total Cost” area
This will show a sum of inclusive and exclusive taxes in the confirmation letter.