The Journal

Modified on: Thu, 24 Jan, 2019 at 10:35 AM

Applies to:          Rover PMS             Rover Overlay


The Journal


The Journal functions much like a report and lists all the property’s financial transactions based on when End of Day was last completed. (Locate the Journal under the Sidebar Menu > Settings > Financials > Journal.) The Journal is a succinct overview of the total revenue generated and every payment posted and refunded at the property. Different ledgers on the Journal can be run for a single date or multiple date ranges with the calendar icon (located in the upper left hand corner of the page). 


Permission to View: Users must be assigned the correct permission to access the Journal page. The permission is named Access Journal. 


OVERVIEW


The Journal automatically opens to the Summary view. This page includes the day’s deposit balance, guest balance, and A/R balance. On the revenue and payment tabs, the Journal displays balance information (also commonly referred to as ledgers), which represents the property’s financial activity. 



LEDGERS 

  • Deposit Balance: Any payment made to a reservation prior to the reservation's arrival/stay date is a considered “advanced pay” and appears under the Deposit Balance. You may choose to view an expanded list of all the day’s postings by clicking the orange chevron arrows. 

    • Opening: Opening balance from the previous business date.

    • Debit: Charges posted to future reservations. 

    • Credit: A summary of payment(s) transferred from the deposit balance once a guest checks in. Includes payments made on in-house reservations. 

    • Closing: The closing balance from the previous day. 


  • Guest Balance: Any payments posted during the guest’s stay or to an account will be recorded under the Guest Balance. You may choose to view an expanded list of all the day’s postings by clicking the orange chevron arrows.

    • Opening: Balance for all checked-in guests, in-house guests, and accounts. 

    • Debit: Charges posted to the reservations at check-in, including in-house reservations. 

    • Credit: Payments transferred from the deposit balance when a guest check-ins. This includes payments made to in-house reservations. 

    • Closing: Final balance for all checked-in guests, in-house guests, and accounts. 


  • A/R Balance: The A/R balance is a list of all charges that were direct billed to an A/R account. This includes all payments on the A/R account.  

    • Opening: Opening balance for all A/R Accounts from the previous business date.

    • Debit: Any direct bill payment received on the business date that matches the reservation’s arrival date. 

    • Credit: Any direct bill payment transferred to A/R on the business date that matches the reservation’s arrival date. 

    • Closing: The A/R closing balance indicates the A/R balance at the close of the previous business day. Once the End of Day sequence is complete, this number will appear as the next day’s “opening balance”.  


OTHER TABS

  • Revenue: The total revenue generated for each charge group configured for your property. Within Rover PMS, multiple charge codes can be grouped under a unique charge group, such as room, tax, food, payments, etc. 


  • Payments: A running list of all your property’s configured payment types. Each payment type will list the total amount collected for a date or date range. 

    • Total: All the payments for the date/date range selected. 

    • Pre-Stay: All payments that would be placed under deposit summary (i.e., prior to check-in). 

    • In-House: Payments collected for in-house reservation, checked-out reservations, or accounts. 

    • Post-Stay: Payments must have been collected after check-out for A/R accounts. 


  • Cashier: A place for tracking cash and check payments submitted at the end of a front desk agent’s shift.  



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