Stayntouch PMS: Release Notes (v2.8)

Stayntouch PMS

Release Notes (v2.8)

Effective: 30 August 2017

TABLE OF CONTENTS

• New Permission
• Interfaces

PRODUCT ENHANCEMENTS

New Permission

A/R Permissions

• New Permission  

  • We’ve added a new permission to Stayntouch PMS: Create A/R Account 

  • Parameters: As a result of this permission, only users with the Create A/R Account permission can create or edit A/R Accounts in Stayntouch PMS. 

  • Newly created or edited A/R Accounts will be recorded in the Activity Log.

  • The following user groups will automatically have this permission assigned to them: 

    • Hotel Admin

    • Hotel Supervisor 

    • Accounting Staff 

• Permission Parameters: 

  • With the permission, the Stayntouch PMS user will be able to:

    • Create and edit A/R Accounts from the Account Receivable page.

    • Assign A/R Accounts to reservations (which occurs on a Company Card or Travel Agent Card).

  • Without this permission, the user will need to do one of the following: 

  • Select a different payment method for the guest at the time of checkout. 
  • Checkout the guest with an open balance (reservations can only be checked out with an open balance if the business date matches the reservation’s departure date). 
  • Ask a supervisor (who has the Create A/R Account permission) to set up an A/R Account with direct bill. 

Interfaces

Visma Accounting Software:

• Users will notice a new addition to the Interfaces section in Stayntouch PMS (Settings > Interfaces > Back Office).

• Additional work is required before this interface is available for use with Stayntouch PMS; updates will appear in subsequent release notes.  

• For the interface VISMA, we began the initial interface work by setting up exports that will send send data from Stayntouch PMS to Visma. 

• The data is packaged into three different files types: R (Revenue), C (Customer), and S (Statistics).

  • The export to VISMA should be delivered as part of End of Day (EOD) process under the “Processing Accounting Exports” process. 

  • The process should also be logged and JSON messages sent to VISMA stored and captured in interface monitor. 

  • Finally, user will have the ability to re-trigger the export in case it fails during the End of Day process.