Forecast Guests & Groups

Modified on: Tue, 6 Dec, 2016 at 5:42 PM

Applies to:          Rover PMS             Rover Overlay


Forecast Guests & Groups Report 

The Forecast Guests & Groups By Date Range captures the frequency of individual reservations and presents it against the number of historical and forecasted group/allotment numbers. Information is presented in raw totals, occupancy percentages, as well as projected revenue. This report does not generate data for cancellations or no show reservations.


Include Tax? 

Depending on your forecasting needs, you may want to set your report to include (or exclude) taxes. By default, taxes will not be included. However, to include this parameter, simply (1) select Include Tax from the filter settings on the Reports page, or (2) select the grey tab from the bottom left of Forecasting page to reveal the hidden configuration menu. 



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REPORT STRUCTURE 


*Note that the darker gray rows indicate weekend dates (Saturday and Sunday).


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REPORT TERMS


DATE


Date:

  • The day the report is retrieving historical/forecasted data on.


OOO (Out of Order) 

  • Number of OOO rooms for that day. 


INDIVIDUAL 
Occupied 
    • ARR (Arrivals): All individual reservations with an arrival date that matches the selected date. 
    • INH (In-House): All individual in-house records that fall within the selected date/date range (this date must be on or after the reservation’s arrival date AND before the reservation’s departure date).
    • DEP (Departing): All individual reservations with a departure date that matches the selected date.

GROUP/ALLOTMENTS

Occupied 

  • ARR (Arrivals): All picked up group and allotment reservations with an arrival date that matches the selected date.
  • INH (In-House): All arriving as well as in-house records that fall within the selected date/date range (this date must be on or after the reservation’s arrival date AND before the reservation’s departure date). It also includes any group block/allotment rooms that have not been picked up yet (i.e. a group block was created requiring 10 Superior King rooms, and only 5 rooms have been picked up -- then the remaining 5 Superior King rooms will still be calculated into the total occupancy until the rooms are released back into the hotel's total room availability).
  • DEP (Departing): All picked up group and allotment reservations with a departure 
  • GTD (Guaranteed): The number of guaranteed reservations for ARR, INH, and DEP.


ROOMS TOTAL

Occupied 

  • ARR (Arrivals): Individual plus group and allotment arriving reservations.   
  • INH (In-House): Individual plus group and allotment  in-house reservations.  
  • DEP (Departing): Individual plus group and allotment departing reservations.  

Available

  • Total number of rooms in the hotel minus all OOO AND occupied rooms. 

Sold

  • GST (Guest): Total rooms booked to individual guests for the date. 
  • GRP (Group): Total rooms picked-up by group reservation(s) for the date. 
  • TOT (Total): Combined sum of GST plus GRP. 


ROOMS % 

Occupied 

  • GST (Guest): Number of individual reservations divided by total rooms in the hotel. 
  • GRP (Group): Number of group and allotment divided by total rooms in the hotel. 
  • TOT (Total): Combined percentage from GST and GRP. 

Available 

  • Total number of rooms in the hotel minus all OOO AND occupied rooms. 


REVENUE

Revenue 

    • All revenue generated by individual reservations for the day. 
    • Includes a breakdown of revenue for guests (individual reservations), groups, and total. 


ADR 

    • Room revenue divided by occupied rooms. 
    • Includes a breakdown of revenue for guests (individual reservations), groups, and total. 


REVPAR 

    • Room revenue divided by total rooms in the hotel. 


LAST YEAR 

Actual 

  • The occupancy percentage on the same date last year. 


Variance  

  • The occupancy percentage minus the occupancy percentage on the same date last year. 



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REPORT FILTERS

1. Date Range 
  • Select a date or date range. 

2. Options(s) 
  • Exclude Non-Guaranteed: Check to remove any non-guaranteed (i.e. non picked-up rooms associated with groups/allotments). Include Tax: Check to include tax calculations. 

3. Sort By
  • Choose to view the dates from earliest to latest. 









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