Create a Group Block

Modified on: Tue, 22 Jan, 2019 at 2:50 PM

Applies to:          Rover PMS             Rover Overlay

How to Create a Group Block


These instructions will guide you through the Group Block creation process. Once you create a group, you can manage or make changes to the Group from the Manage Groups page. 



Step 1. Select New Groups 

  • From the Menu slide out, select Groups > New Group




 

Step 2. Enter Group Details
  • From the Summary tab, enter the details for the group's reservation. 
  • There are a couple of key pieces of information you will need to enter before you can select Save Group.

o    Group Name

o    Start Date and End Date

o    Release Date (see how the release date impacts inventory here)

o    Hold Status

o    Choose a Group Rate from the drop down menu (optional) 

Note: Adding a Group Rate will alert Rover to recommend this particular rate during reservation creation. Learn more about this process here







Step 3. Select New Groups 


  • From the Room Block Details tab, select Add Rooms & Rates. 







Step 4. Update Room Types 
  • Based on the rooms that were added to the rate during group rate configuration, certain room types will appear beside a green (+) or red (-) button. 
  • Once you are satisfied with the room types, select Update





Step 5. Enter Total Rooms
  • Begin assigning the number of rooms you would like available per day for the group. 
  • The Total space (below the date and occupancy details) indicates the total number of rooms blocked for the group on that particular day. 
  • Scrolling down will reveal additional room types.  
  • When you have the correct number of rooms added, click Save




Please Note: If the date range selected for the group block extends 14 days, users can click the Next 14 Days prompt to the right of the page and view additional dates.

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Step 6. Choose the Rooming List  
  • You may begin adding reservations under the Rooming List tab.
  • After specifying the guest's stay over details, click the green Add button. 




Step 7. Include Name on Reservation
  • In the space provided, add the guest's name for the reservation and click Save
  • Select the orange chevron arrows to add up to three accompanying guests. 





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